Expense Coordinator
Job Opportunity at Spark Therapeutics, Inc

Posted on Jul 5

http://www.sparktx.com    215-220-9300

Location: Philadelphia, PA
Job Type: Full Time
Job ID: W4163121

The Expense Coordinator is responsible for assisting in the day-to-day completion of all employee expense functions including the timely and accurate review and approval of all US and International employees for a fast and growing company.  This role reports to the Payroll and Stock Administration Lead and works very closely with all employees, the Spark Finance and Legal teams, and the Concur Travel and Expense system support representatives.
Duties include:
  • Administration of employee expense reports using Concur Travel and Expense.
  • Understanding and interpreting the company Travel & Entertainment Policy. 
  • Understanding of the Health Care Professional reportability and related Sunshine Act.
  • Ability to create reports and verbal and written communication to both Spark employees and Concur Travel and Expense representatives.
  • Ability to remain current on all T&E policy and IRS compliance updates regarding expenses and reimbursements for all employee and employer related submissions.

  • Manage, maintain, and update employee information within Concur Expense and Travel,
  • Review and audit all employee expense report transactions and receipts,
  • Review and monitor all HCP information,
  • Responsible for communicating expense issues or concerns to directly to employees and managers. 
  • Final approver of all US and International expense reports.
  • Run and create Concur ad hoc reports as needed.
  • Assist employees with Concur and Travel & Entertainment Policy related questions and issues in a timely and confidential manner.
  • Ability to remain current on all T&E policy and IRS compliance updates regarding expenses and reimbursements for all employee and employer related submissions.
  • Monitor & track employee credit card information.
  • Process final batch expense reports for payroll.
  • Meet and train new employees on Concur Travel and Expense system, as needed.
  • Review and monitor employee commuter expense reimbursement reports.
  • Reconcile and submit Travel Card transactions.

  • Detail oriented and able to multi-task.
  • Strong organizational skills.
  • Able to work in a fast-paced, deadline driven environment.
  • Maintain employee and expense related confidentiality.

  • Minimum 1+ years of related experience with Concur Expense and Travel.
  • HCP knowledge and experience a plus.
  • Demonstrated working knowledge of US IRS expense laws and regulations.
  • Proficient in Microsoft Office Excel, Word and Outlook.
  • International Concur experience a plus.
  • Pharmaceutical/biotech industry experience a plus.


Transforming Patient’s Lives. Spark Therapeutics is a pioneering gene therapy leader transforming the lives of patients suffering from debilitating genetic diseases by developing one-time, life-altering treatments. We are embarking on our goal to deliver the first approved gene therapy product in the US for genetic blinding conditions and have a product pipeline addressing other unmet rare genetic diseases. We have an entrepreneurial culture and are looking for talented and passionate professionals who are committed and motivated to making a difference in the lives of our patients. If you share our passion for excellence and are looking for a dynamic work environment that fosters creativity, scientific innovation and team collaboration, you may be a great fit for our team.

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